2017-2018 Student Handbook
MESSAGE FROM THE PRINCIPAL
Dear Parents, Guardians, and Students,
Welcome to Pine Tree Hill Elementary School – Home of the Bull Pups! We look forward to a school year filled with rich academic experiences supported by technology and individualized instructional techniques.
We begin this school year with anticipation and with high expectations for all of our children. Our clear expectations, when accompanied by hard work and effort, and a rich and rigorous school experience, will ensure they reach and surpass the learning standards and experience success.
The pages of the handbook are filled with important information regarding school policy and procedures. Parents and students should review the contents together. If you have any questions, please call the school office. We feel that open and clear communication between school and home is important to the success of our educational program.
We welcome your participation and support this school year and solicit your membership in the P.T.O. and S.I.C. A collaborative effort will enable us to reach our collective and individual goals and celebrate the achievements of our students.
Your role as a parent is critical in your child’s success. We solicit your help and support in stressing the value of a good education and working closely with your child’s teacher to develop academically successful, responsible, lifelong learners. Communication between parents and the school staff is vital to the success of Pine Tree Hill. We encourage parents to share information and concerns directly with their child’s teacher. A phone call to the school office (425-8970) , a message in Dojo, or a note can arrange a conference with your child’s teacher or principal. Let us all, as parents, faculty, and staff, commit to making this a wonderful year filled with great success for all students.
With Bull Pup Pride,
Mrs. Royalty and the PTH Staff
ACCEPTABLE USE POLICY
School access to the internet and other computer related technology is available to students at no cost. Though access to internet web sites is filtered, it is impossible to control all materials on a global network. On rare occasions a user may encounter controversial information. The benefits of internet access to students, in the form of information resources and research opportunities, far exceed the disadvantages.
The continued availability and use of the internet, and other computer related technology in the school district depends upon proper conduct. Therefore, guidelines will be provided so students and their parents or guardians are aware of the responsibilities that accompany the privilege of using the internet and other computer related technology. Any student wishing to utilize the computer must return an acceptable use policy form provided at the beginning of the year. Students violating the acceptable use policy may have their privileges revoked.
Pine Tree Hill is accredited by the Southern Association of Colleges and Schools. Through accreditation, faculty, students, and parents will benefit by knowing that conditions for teaching in an accredited school meet certain standards and that efforts are continuously made for school improvements. Communities with accredited schools can be confident that their school compares favorably with others, not only within the district, but throughout the nation.
ARTICLES LOST AT SCHOOL
Students are discouraged from bringing personal articles to school such as toys or electronic devices. They are encouraged to look after their possessions, such as pocketbooks, and money. Neither the school nor the teacher will be held responsible for stolen articles. We will try to recover stolen items, but will not be responsible for replacing them. Students’ names should be written on all items brought to school. Please label your child’s coats, jackets, lunch boxes, etc. Articles/items left in December and May will be donated to a local organization.
Students will be allowed no more than ten (10) absences during the 180 day school year, unless those days in excess of ten (10) are:
- Excused by a written excuse from a licensed doctor
- Excused for a recognized religious holiday
- Excused by the school principal for the student’s participation in an approved school related activity (principal may allow up to five (5) days for participation in school sponsored activities.)
- Excused for serious illness or death in immediate family.
If a child should be absent more than (5) consecutive days due to an extended health problem, an application for homebound instruction should be completed immediately by a physician. This application form can be obtained from the assistant principal. Violations of the above regulations and/or accumulation of six (6) unlawful absences during a school year will result in referral to Family Court.
- 3 unlawful absences - letter to parent/guardian
- 5 unlawful absences – letter and scheduled conference with parent/guardian
- 6 unlawful absences - notification to County Attendance Supervisor for referral to Family Court and/or appropriate agency.
ABSENCES ARE CONSIDERED LAWFUL FOR THE FOLLOWING REASONS:
- Illness of the student
- Serious illness or death in the family
- Recognized religious holiday
- School related activities
- Elective medical services
- Extenuating circumstances beyond the parent’s control.
Parents of students with excessive tardies will be required to come to the school for a conference with a school administrator. Students who are tardy must be signed in at the front office by a parent. Excessive tardies may result in a referral to Family Court and/or appropriate agency. Students are tardy beginning at 7:31 a.m.
Children are expected to remain at school throughout the school day. Medical and dental appointments should be made after school hours. Parents are required to come to the school office to sign out a student.
AWARDS AND HONORS
Honor Roll: A student is eligible for the honor roll if he/she receives all A’s and/or B’s for academic subjects during each nine week reporting period. Teachers are responsible for listing their homeroom students for inclusion in the school’s honor roll which is sent to the local newspaper each grading period.
Perfect Attendance: A student is eligible for perfect attendance if there is no absences and 3 or less tardies.
Students may also receive other awards for academic excellence and achievement.
BE GREAT ACADEMY
The Boys and Girls Club will be providing quality after school care for students enrolled at Pine Tree Hill during the 2017-2018 school year. Students report to their BGA leaders directly after dismissal from their classrooms.
The BE GREAT ACADEMY is the afterschool program of the Boys & Girls Clubs of the Midlands. The BGA program operates Monday-Friday from 2:30 p.m. - 6:30 p.m. Our mission is to inspire and enable all young people, especially those who need us the most, to realize their full potential as productive, responsible and caring citizens.
For students who ride bikes to school, a rack is available in the rear of the school. Students should have a lock and chain to secure their bike to the rack. Bike riders will be dismissed with walkers.
Due to excess accidents and class disruptions, no rolling book bags are allowed. Book bags should be appropriately sized for your child’s age and size of the cubby storage area.
In order for a student to receive a school lunch, they must:
(A) Purchase it
(B) Be on the free or reduced lunch plan. Students who received free and/or reduced lunch last year will be allowed to eat free or reduced for the first 10 days of school. Applications for free and/or reduced lunches will be available at registration, online, and may be obtained from the school office. An application must be on file for each family requesting free or reduced lunch. The online web address is: https://www.kcsdschools.net/meals
Menus are published in the Chronicle-Independent, sent out by Food Service, in our weekly newsletter, and are available on the Kershaw County website.
*We are not able to extend credit. Students may receive an alternative lunch for accrued breakfast/lunch fees.
Students that ride the bus load and unload in front of the school. South Carolina State Law provides bus transportation for students living more than 1.5 miles from school. Regulations state that stops may not be made less than .2 of a mile apart. Safety on buses is our first consideration. For this reason, all bus drivers are carefully screened by the district administration. State law requires an intense instruction and training for bus drivers. Parents are requested to impress upon their children the importance of good behavior on the bus. All correspondence concerning the bus should go to the school bus supervisor, then the driver.
- Obey directions the first time given.
- Remain seated in your assigned seat.
- Keep hands, feet, and objects to self and out of the aisle; no littering.
- Cursing, swearing, using rude gestures or loud talking is not allowed.
- Eating or drinking on the bus is not allowed.
Misconduct on the school bus will result in disciplinary actions. A school bus disciplinary report is completed by the bus driver and given to the school bus supervisor for appropriate action. A copy of this report is sent to the parents and filed with the bus supervisor. After due warning has been given to the student, the principal or designee may suspend the student from riding the bus. Any child who has been suspended from the bus must make other arrangements to get to and from school. These students will be car riders for the days they are suspended off the bus.
CAR CIRCLE GUIDELINES
Car rider drop off and pick up is located at the back of the school. Parents are welcome to come in the front, crossing the bus lines very carefully, if eating breakfast with a student, attending to business in the front office, participating in a scheduled conference, or dropping off items for a classroom. We ask that you park in the front parking lot when these occasions arise.
In order for the movement of children and traffic to flow in the safest and most expedient way possible, the following guidelines are in place:
- Parents will be given one free car pick up sign at registration. Additional signs may be purchased for $5.00
- Parents needing to drop-off students must use the driveway at the northern entrance of the campus which leads to the back of the school. The southern entrance is for buses only.
- Parents are not to leave their cars to escort children to the classrooms. Aides will escort children to these classes.
- Pre-school students with special needs are dropped off and escorted to their rooms at the end the building closest to their classrooms by the classroom assistants.
- Parents must be aware that the two lanes of traffic merge into one in the car circle area for dismissal. Caution must be stressed.
Car riders are dismissed at 2:25 p.m. and a member of the faculty and staff will be on duty supervising during this time. All car riders must be picked up at their designated area.
Please be sure your child knows how he/she is to go home daily. Student pick up signs must be displayed in your car at all times. Parents without student pick up signs will be required to come to the front office and provide proper proof of I.D.
NOTES REQUIRED FROM PARENT OR GUARDIAN
The school requires notes from parents or guardians for explanation of the following:
- Any changes in transportation or adult picking up your child
- In reply to notes from the teacher or principal
CHANGE OF ADDRESS/PHONE NUMBER
The school office must have a parent’s current address and telephone number at all times. This is particularly important in cases of an emergency. Please notify the school immediately when changing addresses, telephone numbers, or place of employment.
Students are expected to follow all district and school rules. We cannot accept behavior that interrupts teaching and learning. Our discipline policies are designed to lead children to utilize self-control. Generally, teachers establish classroom rules and handle minor discipline problems that arise. Dojo messages, phone calls or notes to parents are used. For severe or continuing behavior problems, students will be sent to the assistant principal or principal. A written record will be kept on each student who sees an administrator for disciplinary action and a copy of this notice will be sent home. Fighting is a suspendable offense. Students making threats of physical harm to anyone will be suspended and may be referred to the hearing officer. Sexual harassment is not tolerated. This is a suspendable /disciplinary hearing offense.
You will want to carefully review the discipline code with your child. Students in grades K-5 are covered under the Elementary/Discipline code.
We suggest parents review these regulations with their children:
- Students are not permitted to bring matches, knives, cigarettes, tobacco, weapons, chewing gum or firecrackers of any form to school.
- Profanity, discourtesy, or obscenity will not be tolerated.
- Pupils are expected to cooperate fully in keeping the buildings, furnishings, and materials in the best possible condition.
- All library books must be returned before students may be permitted to check out new ones.
- Toys and personal possessions should not be brought to school and will be taken until May 30.
- No rock or stone throwing is allowed on school property.
- Students may not leave the playground during recess without the teacher’s permission.
- Students are not allowed to bring weapons, look alike weapons or items that could be used as a weapon. Students who do may go through a disciplinary hearing.
- Every pupil is responsible to every teacher or staff member at all times and is expected to behave in a respectful manner.
- Destruction of school property must be paid for by parents of pupil responsible.
- Kershaw County enforces a zero tolerance policy for bullying and weapons.
STUDENT BEHAVIOR CODE OF KERSHAW COUNTY SCHOOL
A detailed discipline plan is provided in August or at the time of registration. Parents are asked to review the plan with their children.
SCHOOL SAFETY ACT OF 1997
Effective date: June 10, 1997
Summary: This year the General Assembly passed the School Safety Act of 1997. This Act created a separate crime of assault and battery against school personnel. Of immediate importance to administrators are the added provisions focusing on notification of these crimes and the inclusion of this information in the student’s records. A student who commits an assault and battery, other than one that is aggravated, on school or at a school sponsored event against any person affiliated with the school in an official capacity must be fined not more than $1,000, or imprisoned not more than one year, or both.
The new law requires the following:
- When a student convicted of certain crimes (including assault and battery against school personnel) is assigned to various state agencies, that agency must immediately notify the principal/director of the school where the student is enrolled or plans to enroll.
- When a student is convicted of certain crimes but is not incarcerated or placed on probation, the presiding judge will order the court, or in some instances, the prosecuting agency, to notify the student’s school district of the student’s sentence. This notification must be sent within 10 days.
- School administrators must notify annually classroom teachers when any of their students are in either of the above categories.
- Schools must place information of students convicted of certain crimes in their permanent school records. They must also forward this information if the student transfers to another school or district.
This new law ties in with the rights schools already have regarding a juvenile’s criminal record. Information in the 1993 Policy Updated Book discusses legislation passed in 1990 and amended in 1993 dealing with Department of Juvenile Justice providing criminal records to schools. Also, in 1992, an addition to the school’s admission law allowed districts to consider non-school criminal records when a student applies for enrollment. School administrators need to remember confidentiality requirements when dealing with student’s records.
Parents are required to come into the school office and show a photo identification to sign out students. Early dismissal ends at 2:00 p.m. No student will be dismissed from school between 2:00 p.m. and 2:30 p.m. At 2:00, buses begin entering the bus area located at the front entrance to the school. It is unsafe to have children and cars in this area during this time. School safety is a top priority. Whether by bus or car all children will be expected to leave each day by the same means of transportation as is their routine. A note from a parent or guardian is required for any transportation change. Changes in transportation cannot be accepted over the phone. Students having frequent, early dismissals may be referred to our local truancy agency.
Should students have to be evacuated from the school for any reason, they will be taken by school bus to Rhame City Arena or Camden High School Auditorium.
Kershaw County School District charges incidental student fees annually. Fees are determined by a student’s lunch status. Additional school fees may be charged for t-shirts, agendas, etc.
FINES/UNPAID BALANCES OWED TO THE SCHOOL
If you owe fines/fees for damaged/lost textbooks and/or library books, returned checks, fundraisers (or merchandise from fundraisers), picture packages, lunch money, or incidental student fees, your child may not be allowed to register for enrollment for the upcoming school year. All fees should be paid by June 30. Additionally, your account will be submitted to Kershaw County’s Small Claims Court. You will be notified of all fines owed prior to the end of school. Unpaid balances may also result in your child not being able to participate in extracurricular activities.
All checks issued to the school that are returned by your bank will be sent to our collection agency for collection of issued amount and associated fees. If you issue the school a bad check, we will no longer accept checks from you as a method of payment for any purpose.
Field trips are a privilege to all students. Students may not be allowed to attend if there are behavior or academic issues. In addition, regardless of reason, field trip fees are non-refundable. All chaperones must be cleared with a Level 2 volunteer clearance.
Fire drills will be held monthly. Students are required to evacuate the building as promptly and quietly as possible, according to exit routes established for each class. Tornado and other safety drills will also be held throughout the school year.
Homework serves as skill reinforcement. Homework is also a way to help your child develop work and study habits that will assist them throughout their school career. Homework should take no more than 10 minutes per grade level. For example, a second grader should have no more than 20 minutes of homework. In addition to the assigned homework, students should read at least 20 minutes a night with an adult. Reading 20 minutes a day will make a large positive impact on your child’s academic performance.
Pine Tree Hill has a full-time guidance counselor. She will conduct classroom, individual, and small group counseling. Parents who wish to meet with the counselor may do so by scheduling an appointment by calling 425-8970, extension 7610.
According to South Carolina State Statute, non-custodial parents of any student may be provided all report cards, notices of school activities, disciplinary reports, conference appointments and summaries, or other student records which are provided to the custodial parents, unless otherwise expressly curtailed or restricted by a provision of a court order provided to the principal. Some schools ask parents to supply the school office with self-addressed, stamped envelopes. The school office will then send you copies of information provided to the custodial parent. Please visit the school office to make these arrangements.
The PTH PTO support the positive learning experience of our students. The PTO supports the academic and beautification efforts of PTH. They encourage a close relationship between home and school to create a positive educational experience for all students.
POLICIES AND PROCEDURES
School Hours / School Breakfast / Late Arrivals
Pine Tree Hill’s instructional day begins at 7:30 a.m. and ends at 2:30 p.m. Children eating breakfast should arrive between 7:00 and 7:20 a.m.; the cafeteria closes at 7:25 in order that children are in class by 7:30. Children not eating breakfast should arrive before 7:25 a.m. in order to be in class at 7:30 a.m. Children may choose to eat breakfast in the cafeteria or in their homerooms. Children arriving after 7:30 a.m. must report to the front office and be signed in by their parent as tardy.
Report Cards are sent home four times a year and an interim report is sent in the middle of each nine week period. If a report is not received at the end of each nine week period, the teacher or school office should be notified. Report Card covers must be signed by the parent or guardian and returned to the homeroom teacher the day following distribution.
(DUE TO INCLEMENT WEATHER OR EMERGENCY)
The closing of school due to extremely bad weather or other emergencies will be announced on the following stations: WPUB, WCAM, WOLO, and WIS-TV. Additionally, you will receive a recorded message by phone from administration. In case of an emergency situation during the school day, parents are asked not to call the school for information. The school has detailed plans for the evacuation and safety of all students. Information will be given on the radio and television. In an emergency, it is vital that the phone be available for use by those who are directing emergency procedures.
Flowers and balloons should not be sent to school. They are not permitted on the bus and interfere with the instructional day. Please save these special items for your child to receive and enjoy at home.
SCHOOL GRADING SYSTEM
A = 90-100
B = 80-89
C = 70-79
D = 60-69
F = 59 & Below
I = Incomplete
SCHOOL IMPROVEMENT COUNCIL
The Pine Tree Hill Elementary School Improvement Council is elected yearly. The council consists of parents, teachers, and interested community members. The council meets as needed and assists with the development of the School Renewal Plan as mandated by ACT 135. The Council acts in an advisory position and has no legal authority to perform any of the functions of the school board administration.
A nurse is in the school several days a week to promote a healthy school environment. The nurse works to identify and help remediate problems which interfere with learning. The nurse is available to confer with students regarding any physical and/or emotional problems. Anything discussed with a school nurse is confidential.
ILLNESS AND INJURY
Students who become ill at school will obtain a pass from their teacher to go to the health room. If it is determined that a student is too sick to attend classes, arrangements will be made for the student to go home. Students who are too sick to be in class are too sick to be in school. Children should be free of fever without medication 24 hours before returning to school. If your child is on medication, or if his/her condition will not permit him/her to take part in P.E. activities, you should notify his/her teacher in writing with a doctor’s excuse. The school attempts to provide a safe environment for your child. If accidents occur, a member of the faculty will render first aid and notify parents or the family physician. Any treatment beyond first aid will be the responsibility of the parent/guardian.
COMMUNICABLE / INFECTIOUS DISEASES
Code: JLCC-R Effective: 07/01/97
When a student is identified as having head lice or a communicable condition, the parents will be notified. Written information regarding what to look for, appropriate treatment, information on how to manage it, and school policy will be sent home with the student at the end of the day. The student may return to school the following day with proof of treatment. The student will be rechecked and may remain at school if no live lice remain. For students who are out frequently due to lice, the principal and school nurse will work closely with the family regarding the need for appropriate treatment to eliminate head lice. Home visits will be attempted, if necessary, to further educate the family regarding environmental treatment as well as care of the student. Families will also be provided information relative to the compulsory attendance law, the district attendance policy, and possible consequences of excessive absences.
Because the needs of students who require medication during school hours should be met in a safe and prudent manner, the Department of Education and DHEC established guidelines for assisting with medications during school hours. These procedures are also in accordance with the Kershaw County School District’s Policy on Medications. Whenever possible, morning doses of medication should be given at home to minimize disruption in the school day. Many medications can be given around the school schedule. Consult your physician for assistance scheduling medications around school hours. When medications are necessary during the school day, the following procedures must be followed.
- All medications, prescription and non-prescription, require a doctor’s order. A completed Permission for Medication form, available on the district website or from the school, must be completed by a doctor and signed by the parent or legal guardian in order for any medication to be given at school.
- All medication should be brought to school by the parent or legal guardian in the original container. Prescription medication must be in the original pharmacy bottle and must contain a pharmacy label including the student’s name, date, medication name, dosage, strength, and directions for use, which includes frequency, duration, mode of administration, prescriber name, and pharmacy name and address. Non-prescription medication must be in the original manufacturer’s container.
- All prescription and non-prescription medication will be inventoried by the school nurse every three months. Out of stock medications will be picked up by the parent or destroyed by the school nurse. An inventory of destroyed medications will be maintained.
- Terminated medication, or medication remaining at the end of the school year, must be taken home within 2 days, or it will be disposed of by the principal or his/her designee.
- Permission for medication forms, and medication administration records, will be maintained in the student’s health record.
- Students with serious medical conditions should provide all needed medications along with district permission forms and medical orders. All medical procedures, including, catheterizing, suctioning, blood sugar management, and tube feedings require medical orders before they can be carried out.
- All medication and medical procedure orders must be updated at the beginning of every school year.
- Students with special health-care needs who require that they keep medication with them during the school day must complete Permission for Student to self –Monitor/ Self-Administer Medication form, available on the district website or from the school nurse. This form must be on file in order for a student to carry any medication.
- If medications are needed on the bus, during field studies, for extracurricular activities, or for after school clubs, the parent must contact the nurse to make necessary arrangements.
- First doses of new medications must be given at home by the parent.
- No more than a 30 day stock of controlled medications will be stored at the school.
- All medications must be provided by the parent. The school does not have stock medications.
- Students with food allergies who need dietary modifications will need to provide a South Carolina School Food Services Diet Prescription For Meals at Schools form that has been signed by the doctor and parent to the school nurse. The form is available on the district website or from the school nurse.
Parents are reminded that immunization requirements for school are mandated by South Carolina Department of Health and Environmental Control. Please see your physician or school nurse for current mandated immunization requirements. A completed South Carolina Immunization Certificate, Medical Exemption Form, or Religious Exemption Form is required for registration and enrollment. These forms can be obtained from your child’s physician or from the Kershaw County Health Department.
Please note the following changes for the 2013-2014 School year:
- The addition of NINTH grade to the requirement for four (4) doses of diphtheria, tetanus, and pertussis.
- The addition of FIRST grade to the requirement for three (3) doses of oral and /or inactivated Polio vaccine with at least one (1) dose received on or after the fourth birthday.
- One (1) dose of Tdap vaccine (tetanus, diphtheria, and pertussis) is now required for all SEVENTH grade students. Tdap is routinely administered at 11-12 years of age; however, if Tdap is needed at an earlier age, a dose administered on or after the seventh birthday will meet this requirement.
Parents are welcome at our school anytime. All visitors must enter through the office and get a visitor's pass. Teachers will stop anyone without a pass and escort them to the office. This is for your child’s safety. Parents must sign students in if they come in late and sign them out if they pick their children up prior to dismissal time. A picture identification is required to sign out a student. This ensures only designated people are picking children up.
The telephone in the school is strictly a business phone. Therefore, we must insist that no student be allowed to use the phone during school hours except in cases of an emergency. Parents may leave a message for their child in case of an emergency. Arrangements for after school activities should be made before children leave home. We cannot take transportation changes over the phone.
SPECIAL REQUEST FOR TEACHERS
Please do not a make special request that your child be placed in a certain teacher’s class. We cannot guarantee placement in a particular classroom or that your child be placed with students.
District psychologists are available for psychological consultations with parents and students. Psychologists provide diagnostic services and evaluate individual students based on need.
A student’s dress and appearance are the responsibility of their parents. We ask that you dress your child in clothing and footwear that is suitable for movement throughout the school and on the playground. Students should have appropriate clothing for outdoor activities. Hats, sweat bands, and caps are permitted outside the building. Shoes with cleats should not be worn because they damage the floors. Please help students feel proud of the way they look when they come to school. Students are required to show proper attention to personal cleanliness, neatness, and appearance.
Certain attire is considered inappropriate. Students should not wear the following:
- Extremely short skirts and shorts or extremely tight skirts, shorts or pants
- Bare midriff shirts
- Halter tops (strapless tops)/tank tops/spaghetti strapped tops
- Shirts/hats with obscene or inappropriate slogans or pictures
- Extremely baggy pants
- Hair dyed that disrupts the school day
- Earrings, tiaras, tattoos that disrupts the school day
- Inappropriate language, offensive language, language with sexual connotations or offensive slogans on clothing
- Students inappropriately dressed will be required to call home for a change of clothing.
STUDENT/PARENT CONCERNS, COMPLAINTS & GRIEVANCES (Code JLL Effective 7/1/97)
APPEAL TO THE BOARD OF TRUSTEES
After following the above procedure, a student or parent may request a meeting with the Board of Trustees for the purpose of discussing the grievance. The request will be made in writing to the superintendent within 10 days of the superintendent’s response to the grievance. The superintendent will, at the next regularly scheduled board meeting, present to the board the request that the grievance be heard together with copies of all correspondence and responses from the district’s administration. The board will notify the student or parent of its decision to meet, or not to meet, with the grievant to discuss the grievance within 10 days. Should the board decide to discuss the grievance with the grievant, said discussion will be informal and non-adversarial.
CIVIL RIGHTS CONCERNS AND GRIEVANCES
The Kershaw County School District has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by Title VII of the Civil Rights Act of 1964; and Title IX of the Education Amendment Act of 1972; Section 504 of the Rehabilitation Act of 1973; and Title II of the Americans With Disabilities of 1990, and regulations there under (referred to as “civil rights grievance”). These laws and regulations prohibit discrimination on the basis of race and sex in district programs and activities, and further provide that no otherwise qualified disabled individual shall, solely by reason of such disability, are excluded from the participation in, be denied the benefits of, or be subjected to discrimination in programs or activities of the district. Complaints should be addressed to the district’s civil rights coordinator, the assistant superintendent for personnel services, who has been designated to coordinate all compliance efforts.
- A complaint should be filed in writing or verbally, containing the name and address of the person filing it, and briefly describing the alleged violation of the regulations.
- A complaint should be filed within 10 days after the complainant becomes aware of the alleged violations. (Processing of allegations of discrimination which occurred before this grievance procedure was in place will be considered on a case-by-case basis).
- An investigation, as may be appropriate, shall follow the filing of a complaint. The investigation shall be conducted by the civil rights coordinated, the assistant superintendent for personnel services. These rules contemplate informal but thorough investigations, affording all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a complaint.
- A written determination as to the validity of the complaint and a description of the resolution, if any, shall be issued by the civil rights coordinator, the assistant superintendent for personnel services, and a copy forwarded to the complainant no later than 20 days after its filing.
- The ADA coordinator shall maintain the files and records of the district relation to the complaints filed.
- Complainants can request a reconsideration of the case in instances where they are dissatisfied with the resolution. The request for reconsideration should be made within five days to the district superintendent.
- The rights of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person’s pursuit of other remedies, such as the filing of a complaint or charge with the responsible federal department or agency. Use of this procedure is not a prerequisite to the pursuit of other remedies.
- These rules shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards, and to assure that the district complies with federal civil rights laws and implementing regulations.
STUDENTS RECEIVING SPECIAL PERMISSION
A student’s attendance area is determined by the student’s physical home address. If a student is approved to attend a school that is not located in that student’s attendance area, transportation both to and from school is the responsibility of the family. Kershaw County School District is not responsible for that student’s transportation. Additionally, if a student is allowed to transfer from one attendance area to another, the student must be punctual, with a minimum of tardies, should not exhibit severe or excessive discipline problems, and should not have unexcused absences.
If any of these requirements are not met, the students will be returned to the legal attendance area.
The Family Rights and Privacy Act is intended to protect the accuracy and privacy of student educational records. Without your prior consent, only you or an authorized individual having legitimate educational interest will have access to your child’s educational records. You may make an appointment to inspect and review your child’s records by calling the school. During your review of your child’s record, it will be necessary to have the principal present to answer any questions you may have.
The school furnishes all basic instructional supplies. We do not, however, provide pencils, paper, and crayons for specific individual use. These must be provided by the parents. A grade level supply list will be sent home in the final Report Card and will be available on our website and at student registration.
TEXTBOOKS AND WORKBOOKS
As a part of the educational program, all students are provided the textbooks and workbooks needed at their particular grade level. It is expected that students will use all materials in a careful manner so that wear will be kept at a minimum. In the event textbooks, workbooks, or manipulatives are either lost or damaged, an assessment fee will be charged. We encourage the covering of textbooks. Students may ask their teacher for assistance.
UNLISTED PHONE NUMBERS
The school will not release any unlisted numbers. If you do not have a phone at home, please be sure we have a number where you can be reached at all times. This is extremely important in case of medical or safety emergencies.
VISITS AND CONFERENCES
Parents are welcomed and encouraged to visit the school at any time. If you desire a conference with your child’s teacher, the assistant principal, or with the principal, please call for an appointment in advance in order that this conference may be held at a time convenient for all concerned. If you wish to observe a class, please call in advance to arrange the best time for an observation. All classroom teachers will have at least two parent conferences. The first is in the first semester and the second will be held in the second semester. These conferences are to cover Standardized Test results, grade appropriate curriculum standards, student progress, and teacher expectations. This is also a time for you to share suggestions or information about your child, have questions answered, and discuss concerns. Please work with your child’s teacher to find a time that works for everyone. Teachers are willing to set conferences before and after regular school hours, if necessary. In all cases, parents and visitors must come by the office before proceeding to the classroom.
Parents and community residents are encouraged to serve as volunteers at Pine Tree Hill School. They may provide regular assistance in classrooms as tutors, in the library, health room, as material aides, or by sharing talents and interests with children. Some may provide help as needed for special projects. Your help is needed in our school. At Pine Tree Hill, we strive to have an active volunteer program and welcome any interested persons. Please be reminded that all volunteers and chaperones must complete a KCSD Volunteer form. Please visit https://www.kcsdschools.net/volunteer for the volunteer form.
Walkers will be dismissed from school at 2:30 p.m. with students who ride bikes.
HELPFUL PHONE NUMBERS
Pine Tree Hill School 425-8970
Fax Number 425-7718
Principal - Melissa Royalty Ext. 7602
Asst. Principal – Amy Jordan Ext. 7616
Guidance Counselor – Jackie Deas Ext. 7610
School Psychologist Kimberley Gainey Ext. 7635
Nurse – Sharon Baytes Ext. 7603
Health Room – Melissa Miles Ext. 7655
Library– Lisa Conrath Ext. 7605
Attendance– Emily Cameron Ext. 7607
Bookkeeper – Emily McLaughlin Ext. 7676
Cafeteria – Becky Stokes Ext. 7645
OTHER PHONE NUMBERS
Bus Office – A.J. Cooke 425-8943
Special Services 425-8925
District Office 432-8416